Thistles is governed by our constitution. You can read through it below or, if you would prefer, choose to download a copy for later reference.


  1. GENERAL
    1. Definitions
    2. Interpretation
    3. Title
    4. Type of Organisation
    5. Colours
    6. Club Location and Boundaries
    7. Affiliation
    8. Objects
  2. MEMBERSHIP
    1. Ordinary Membership
    2. Life Membership
    3. Membership Fees, Miscellaneous Fees and Refunds
    4. Register of Members
    5. Members’ Liability
  3. MEETINGS
    1. Meetings – General Procedure
    2. Voting and Decisions
    3. Annual General Meeting
    4. Special General Meetings
  4. ORGANISATIONAL STRUCTURE
    1. Executive Committee
    2. Powers of Executive Committee
    3. Duties of Executive Officers
    4. Grading Sub-Committees
    5. Sub-Committees
  5. ADMINISTRATION
    1. Finance
    2. Common Seal
    3. Custody of Books
    4. Inspection of Records
    5. Alterations to Constitution
    6. Dissolution of the Club
  6. DISCIPLINE
    1. Discipline

  1. GENERAL

    1. DEFINITIONS
      For the purposes of this Constitution, ‘Affiliated Club’ means any club (comprising one or more teams) which has paid the prescribed annual affiliation fee to the Club; ‘Club’ means the Caringbah Thistles Netball Club Inc.; ‘Instrument’ means any document pertaining to the governance of the Club, and includes, but is not limited to, this Constitution, and the associated Policies of the Club; ‘SSNA’ means the Sutherland Shire Netball Club Inc; ‘Registered Member’ means any financial member and / or life member or of the Club; ‘The Office Bearers of the Club’ means the members of the Executive Committee plus the Sub-Committee Convenors.
    2. INTERPRETATION
      1. Where this Constitution conflicts with any other instrument of the Club, this Constitution shall prevail.
      2. Where ambiguity exists between this Constitution and any other instrument of the Club, the natural interpretation of the Constitution shall prevail.
      3. The Executive Committee shall hold the power to deal with and adjudicate upon all questions and disputes as to the interpretation of the Constitution, Rules and associated Policies.
    3. TITLE
      The name of the Club shall be the Caringbah Thistles Netball Club Incorporated.
    4. TYPE OF ORGANISATION
      The Club is a ‘not-for-profit’ organisation whose income and property is applied solely towards the promotion of the objects of the Club. No funds or property shall be paid or transferred directly or indirectly by way of dividend or bonus or by way of profit to or amongst the members.
    5. COLOURS
      The Club’s colours shall be Purple, Green, Grey, White and Black.
    6. CLUB LOCATION AND BOUNDARIES
      The Club location shall be the greater Caringbah area. The Club boundaries shall be the greater Sutherland Shire.
    7. AFFILIATION
      The Club shall affiliate with SSNA.
    8. OBJECTS
      The objects of the Club shall be:

      1. To further the interests of its members and promote the game of Netball within the greater Caringbah area;
      2. To take part in competition matches among Affiliated Clubs.
      3. To co-operate with other affiliated organisations in SSNA for the furtherance of Netball;
      4. To seek to resolve any and all disputes which may arise between members of the Club in all matters pertaining to the game of Netball.
  2. MEMBERSHIP

    1. ORDINARY MEMBERSHIP
      1. The Club is the controlling body for Netball within its location and its authority shall be recognised by all Registered Members who shall adopt and obey this Constitution and the Rules and associated Policies of the Club.
      2. Individual members wishing to join the Club shall:
        1. Complete the approved Register of Members Form held by the Club Registrar;
        2. Pay the prescribed annual membership fees to the Club Treasurer or Registrar;
        3. Individual members upon joining the Club shall be classified as:
          1. Senior Players, who shall be aged 16 years of age or over at 31 December in the year of play;
          2. Junior Players, who shall be aged 10 to 15 years of age at 31 December in the year of play;
          3. Netta Players, who shall be aged 8 or 9 years of age at 31 December in the year of play or in year 2;
          4. Nursery Players, who shall be aged 7 years of age or under at 31 December in the year of play;
        4. Membership shall also include non-players, including, but not limited to the executive, coaches, managers and umpires.
      3. A person ceases to be a Registered Member of the Club if the person:
        1. dies;
        2. ceases to be financial; or
        3. is expelled from the Club under the authority of Clause 7 below;
        4. resigns that membership.
    2. LIFE MEMBERSHIP
      1. Any person may be elected a Life Member of the Club in recognition of outstanding service to the Club for a minimum period as the Executive Committee deems appropriate.
      2. Candidates for election as Life Members shall be nominated by two (2) members of the Club. Such nominations are to be received prior to 30 June in any year.
      3. The nominations must be approved by a majority of at least two-thirds (2/3) of the members present and voting at an Annual General Meeting, provided that the Executive Committee may, from time to time, fix the maximum number of persons who may at any time hold life membership. A Life Member shall be entitled to attend all General Meetings, Special General Meetings, Annual General and any other Executive Committee meetings and active life members shall have full voting rights.
      4. A person ceases to be a Life Member of the Club if the person:
        1. dies; or
        2. is expelled from the Club under the authority of the Executive Committee.
    3. MEMBERSHIP FEES, MISCELLANEOUS FEES AND REFUNDS
      1. All fees to be paid by Registered Members for the following year of membership, shall be determined by resolution of the Executive Committee at the First General Meeting each year.
      2. The Executive Committee will update and provide the refund policy for the following year of membership at the First General Meeting each year.
      3. All Registered Members of the Club will be financial members between 1 January and 31 December of each year (which covers all competitions and meetings conducted throughout that year).
      4. Fees for Life Members of the Club shall be paid by the Club.
      5. A Registered Member ceases to be financial if she or he:
        1. fails to renew her or his membership; or
        2. fails to pay to the Club money she or he owes to the Club within the required timeframe.
      6. A Registered member must be a financial member to be eligible to play in the competition;
    4. REGISTER OF MEMBERS
      1. The Secretary of the Club shall establish and maintain a Register of Members of the Club specifying the name and address of each person who is a Registered Member of the Club, together with the date on which the person became a Registered Member.
      2. The Register of Members shall be maintained on the Netball NSW NMAS database and shall be open for inspection by any Registered Member of the Club at any reasonable prearranged hour; however, such inspection shall be limited to viewing the names of Registered Members only.
    5. MEMBERS’ LIABILITY
      The liability of a Registered Member of the Club to contribute towards the payment of the debts and liabilities of the Club or the costs, charges and expenses of the winding up of the Club is limited to the amount, if any, unpaid by the member in respect of membership of the Club.
  3. MEETINGS

    1. MEETINGS – GENERAL PROCEDURE
      1. The President shall take the chair at all meetings of the Members or Executive Committee. In the President’s absence the chair shall be taken by the Vice President.
      2. If neither the President nor Vice President is present within thirty (30) minutes of the time fixed for the commencement of the meeting, the members present shall elect a Chairperson.
      3. A quorum for ordinary Members meetings shall consist of not less than seven (7) members
      4. A quorum for Executive Committee meetings shall consist of not less than three (3) members.
      5. If no quorum is present thirty (30) minutes after the time fixed for the commencement of a meeting it shall be adjourned for seven (7) days and meet at the same time and place on the following week. The Secretary shall give written notice thereof to each Member. If no quorum is present thirty (30) minutes after the time fixed for such adjourned meeting, a quorum shall consist of those members present and the meeting will continue.
      6. The accidental omission to give any member the required notice shall not invalidate a meeting nor any of the business of the meeting.
    2. VOTING AND DECISIONS
      1. Upon any question arising at a General Meeting of the Club, a Member has one vote only.
      2. Voting at the Annual General Meeting is open to all Members of the Club
      3. Voting at a General Meeting is open to all Members of the Club, however any resolutions passed at the General Meetings have the force and recommendations only to the Executive Committee which may consider, adopt or reject such recommendations as it sees fit.
      4. Management of the Club is vested in the Executive Committee. If a resolution is passed by members at a General Meeting, the Executive Committee may convene at the end of that meeting to consider the matter in that capacity.
      5. There shall be no voting by proxy.
    3. ANNUAL GENERAL MEETING
      1. An Annual General Meeting of the Club shall be held between the first week of August and the second week in September each year.
      2. A quorum of the Annual General Meeting shall consist of not less than ten (10) Members plus at least two-thirds (2/3) of the Executive Committee.
      3. Not less than twenty-one (21) days’ written notice of the Annual General Meeting of the Club shall be given to each Office Bearer, Life Member and Members.
      4. The business of the Annual General Meeting shall be:
        1. Confirmation of the minutes of the previous Annual General Meeting;
        2. Election of Life Members;
        3. Consideration and adoption of the Executive Committee Reports;
        4. To receive from the Executive Committee reports upon up to date activities and finances during the preceding Financial Year;
        5. Such other business as the meeting thinks fit;
        6. Election of Office Bearers who shall assume office from November 1 to October 31.
      5. The following Office Bearers shall be elected and shall form the Executive Committee:
        President;
        Vice President;
        Secretary;
        Assistant Secretary;
        Treasurer;
        Registrar (5);
        Umpires Convenor;
        Coaching Coordinator;
      6. As required, the Club may advertise for nominations for other roles, which will not be part of the Executive Committee.
      7. Nominations for election signed by two (2) Registered Members and with the written consent of the nominee shall be lodged with the Returning Officer or Club Secretary at least seven (7) days prior to the meeting at which the elections are to be held.
      8. Qualifications shall accompany each nomination.
      9. To be eligible for nomination as an Office Bearer a nominee must be a Registered Member of both Netball NSW and the Club.
      10. Current Office Bearers shall be eligible for re-election.
      11. Executive Members of the Club shall not hold an Executive or Committee position of an Affiliated Club.
      12. No person shall be elected to more than one (1) position as an Office Bearer.
      13. Office Bearers elected at the Annual General Meeting shall assume office 1 November and shall hold office for the ensuing year, unless they are removed or resign in the interim.
      14. The Club may, at an Executive Committee meeting, by resolution remove any Office Bearer before the expiration of her or his term of office and may by resolution appoint another person to hold office until the expiration of the term of office of the Office Bearer so removed.
      15. An Office Bearer may resign her or his position by providing written notice of her or his intention to do so to the Club Secretary. The Executive Committee shall, at its next meeting, by resolution appoint a replacement to hold the position for the remainder of the resigned person’s term of office.
    4. SPECIAL GENERAL MEETING
      1. The Office Bearers shall on the requisition in writing of not less than ten (10) financial members, convene a Special General Meeting of the Club.
      2. A requisition of members for a Special General Meeting shall:
        1. state the purpose or purposes of the meeting;
        2. be signed by the members making the requisition;
        3. be lodged with the Secretary
      3. If the Office Bearers fail to convene a Special General Meeting to be held within one (1) month after the date on which a requisition of members for the meeting is lodged with the Secretary, any one or more of the members who made the requisition may convene a Special General Meeting to be held no later than two (2) months after that date.
      4. No business other than that specified in the notice convening the Special General Meeting shall be transacted at the meeting.
      5. At a Special General Meeting twenty percent (10%) of the club’s membership shall comprise a quorum. Only members who are present in person are eligible to cast a vote.
      6. If the purpose of the meeting is to pass a special resolution, it is passed by a majority which comprises not less than three-quarters of such Members of the Club as, being entitles under the Constitution so to do, vote in person.
      7. There shall be no voting by proxy.
  4. ORGANISATIONAL STRUCTURE

    1. EXECUTIVE COMMITTEE
      1. The Executive Committee shall consist of the following voting members:
        1. Office Bearers of the Club;
        2. Life Members;
      2. The Executive Committee shall meet at least four (4) times each year on dates to be fixed by the Executive Committee.
      3. Should it be necessary to call additional meetings, all Executive Committee members shall be notified at least forty-eight (48) hours prior to the meeting being held.
      4. Should a quorum of the Executive Committee be present, an emergency meeting may be convened at any time.
      5. Any member of the Executive Committee who, without leave of the Executive Committee, has failed to attend three (3) consecutive meetings shall be deemed to have resigned and shall be replaced in accordance with this Constitution.
      6. Order of business at Executive Committee meetings shall be:
        1. Apologies;
        2. Confirmation of Minutes;
        3. Business Arising from Minutes;
        4. Correspondence and business arising;
        5. Notices of Motion;
        6. Reports:
          Executive Committee;
          Sub-Committees (if requested to present);
          Any other reports;
        7. General business;
    2. POWERS OF THE EXECUTIVE COMMITTEE
      1. The Executive Committee shall be responsible for the execution of the objects of the Club and without in any way limiting this responsibility shall have power:
        1. to control and manage the affairs of the Club;
        2. to fix fees payable by Members and to ensure payment thereof;
        3. to fix refunds available to Members;
        4. to control the funds of the Club and for that purpose to open and operate banking accounts and, generally, to carry out and attend to all such matters as shall be necessary for the proper management and control of the assets of the Club;
        5. To develop, implement and enforce Club Policies;
        6. to deal with and adjudicate upon any complaint made to it of misconduct generally detrimental to the policy, interests or welfare of the Club, SSNA or Netball NSW by any Registered Member;
        7. to appoint two (2) delegates and two (2) alternate delegates to represent the Club on the Executive Committee of SSNA;
        8. to appoint any delegate or delegates to represent the Club for any purpose with such powers as may be thought fit;
    3. DUTIES OF THE EXECUTIVE OFFICERS
      1. The Executive Committee shall exercise the functions and powers of the Executive Committee between meetings of the Executive Committee and its decisions shall be subject to ratification by the Executive Committee at the next meeting.
      2. President. The president shall be Chairperson, when available, at all meetings and shall conduct meetings in accordance with the rules of the Club. The President shall:
        1. oversee club affairs including providing assistance and guidance, where required, to all office bearers and subcommittees in the performance of their duties.
        2. Prepare an Annual Report to be presented at the Annual General Meeting.
        3. The President shall be a delegate of the Club to the SSNA.
      3. Vice President. The Vice President shall:
        1. Stand in and support the President in her or his activities.
        2. Coordinate general activity volunteers, which may include team photos, annual presentations, fund raising, social events, assisting committee members or any other function approved by the executive.
      4. Secretary and Assistant. The Secretary shall:
        1. Conduct all correspondence and general business of the Club.
        2. Be responsible for writing and posting of all notices.
        3. Details of business to be transacted at the meeting and must appear on all notices.
        4. Prepare a General Report of all activities of the Club throughout the season for presentation at the Annual General Meeting.
        5. Ensure the registration of all players on the SSNA database before commencement of their relevant competition, who have paid their annual fees;
        6. Regularly update names and addresses of new members with SSNA.
      5. Treasurer. The Treasurer shall:
        1. Ensure the presentation of a financial report to all Executive Committee meetings and make recommendations to Executive Committee on matters of finance and policy.
        2. Keep records, which show the financial position of the Club.
        3. Keep and send accounts and receipts for all monies received within one month.
        4. Submit a financial statement to be read and inspected at regular meetings of the Club.
        5. Keep a record of the assets and liabilities of the Club to be available for inspection at such meetings.
        6. Prepare estimates to be submitted to the Club at each ordinary monthly meeting of Office Bearers.
        7. Send any affiliation fee due.
        8. Be responsible for recording and banking all funds that may be established by the Club.
      6. Junior, Intermediate & Senior Registrars:
        1. Be responsible for all registrations of members of the Club.
        2. Keep a record of members’ names and addresses and style of membership.
        3. Adhere to the Registration Guidelines
      7. Umpires’ Convenor. The Umpires’ Convenor
        1. Shall be a qualified umpire if at all possible.
        2. Prepare an Annual Report to be presented at the Annual General Meeting.
        3. Be responsible for carrying out the duties assigned to the Club by the Umpires’ Convenor of the SSNA.
        4. Shall foster the growth and raise the standard of the umpires within the Club and provide for umpiring of assigned matches.
        5. Shall arrange for any Theory and Practical Examinations of Club Umpires in accordance with rules of SSNA and keep a permanent record of all results of such examinations.
        6. Shall attend all SSNA Umpires’ Meetings on behalf of the Club.
        7. Shall report all alterations and interpretations by AANA, NSWNA and SSNA back to Club umpires in order that they are kept informed of latest umpiring rulings.
      8. Property Officer.
        1. Shall be responsible for the purchase, maintenance and distribution of Club Property including team kitbags and training equipment.
        2. Shall keep a record of all Property handed out to various teams and keeps the same in good order and condition
      9. Uniform Officer. Shall be responsible for the purchase and sale of all uniforms and other merchandise.
      10. Publicity Officer.
        1. Shall conduct any publicity, which may be required on behalf of the Club.
        2. Shall maintain and update the club website
      11. Coaching Co-ordinator.
        1. To advise in any possible way the techniques of netball when required.
        2. To allocate coaches and assistant coaches to teams and bring back to grading.
    4. GRADING SUB-COMMITTEES
      1. Each year a Grading Sub–Committee shall be appointed by the Office Bearers, which shall consist of at least three (3) members recognised to be qualified to undertake this appointment.
      2. One Grading Co-ordinator will be designated Convenor. This person will be responsible for organising suitable grading dates, graders and umpires.
      3. The Grading Sub-Committees duties shall be:
        1. To paper grade teams from prior season information and
        2. To practical grade teams and
        3. To submit final gradings to the Executive Committee for their information.
        4. Follow the grading process and criteria as set by the Club
      4. Players to be considered for Representative Team Trials will be recommended by coaches, and their recommendations will be placed before the Grading Sub-Committee, whose recommendations will be placed before the Executive Committee. They will consider and subsequently decide on the player or players who should attend such Representative Trials.
      5. The Executive Committee shall be given the opportunity to discuss graded teams with the Grading Sub-Committee grading prior to announcement. In the event of an appeal being lodged to a grading decision by a member in accordance with the grading policy, the decision on appeal shall be made jointly between the grading committee and two members of the executive who are not part of the grading committee.
    5. SUB-COMMITTEES
      1. Members of Sub-Committees shall be Registered Members of the Club.
      2. Members of the Executive Committee are eligible to stand for election to Sub-Committees, but may not be elected the Chief thereof unless otherwise stated.
      3. The Executive shall be ex officio members of Sub-Committees.
      4. With the approval of Executive Committee, persons other than the elected members may be co-opted to assist with the business of a particular Sub-Committee.
      5. The first meeting of each Sub-Committee shall, if possible, be held within fourteen (14) days of its appointment.
      6. The Executive Committee may, from time to time, appoint such additional Sub-Committees as it thinks fit and define the functions thereof.
      7. Casual Sub-Committees may be appointed by Executive Committee from time to time to fulfil a particular function.
      8. Nominations for any Sub-Committee formed for a specific purpose for a period of less than twelve (12) months, shall be called for from the floor of the meeting, with Executive Committee’s approval.
      9. Members of Sub-Committees shall not disclose any matters discussed at their meetings unless or until such matters have been presented to Executive Committee.
      10. Each Sub-Committee shall submit a written report to the Executive, with any recommendations, prior to submitting to each meeting of Executive Committee.
      11. A Sub-Committee Convenor shall:
        1. be responsible for advising Sub-Committee members, including ex-officio members and the Club Secretary, of all meetings at least seven (7) days prior to the meeting;
        2. be responsible for keeping minutes as an accurate record of all meetings;
        3. forward copies of the Minutes to the Club Secretary and to each member of the subcommittee within fourteen (14) days of each meeting;
        4. submit reports for consideration by the Executive Committee and/or Executive Committee as required.
  5. ADMINISTRATION

    1. FINANCE
      1. The funds of the Club shall be derived from annual Membership fees, other fees and donations, and, subject to any resolution passed by the Club in an Executive Committee, Special Executive Committee or Annual General Meeting, such other sources as the Executive Committee determines.
      2. The main banking accounts of the Club shall be kept at a financial institution approved by the Executive Committee and all cheques operating on the accounts shall be signed by any two (2) of the President, Secretary or Treasurer.
      3. The Financial Year of the Club shall commence on 1st July and end on 30th June of each year;
      4. A written financial report shall be tabled at each meeting of Executive Committee, General Meetings and Annual General Meeting;
      5. All SSNA fees shall be paid by the due date.
      6. No Office Bearer of the Club shall be entitled to receive remuneration for any services as such.
    2. COMMON SEAL
      1. The common seal of the Club shall be kept in the custody of the Public Officer.
      2. The common seal shall not be affixed to any instrument except by the authority of the Executive Committee and the affixing of the common seal shall be attested by the signatures of one (1) member of the Executive Committee and of the Public Officer (Secretary).
    3. CUSTODY OF BOOKS
      Except as otherwise provided by these rules, all records, books and other documents relating to the Club shall be kept under the custody or control of the Public Officer.
    4. INSPECTION OF RECORDS
      Any Registered Member may inspect the books of account and minute book of the Club at any reasonable time.
    5. ALTERATION TO THE CONSTITUTION
      1. This Constitution may be altered by special resolution passed by at least three-quarters (3/4) of the Members present and voting and an Annual General Meeting or Special Committee Meeting of the Club of which not less than twenty-one (21) days’ written notice specifying the resolution/s to be proposed has been given.
      2. Any alteration made to the Constitution of the Club shall be forwarded to SSNA and Department of Fair Trading within twenty eight (28) days of the meeting at which such alteration was made.
    6. DISSOLUTION OF THE CLUB
      1. The Club shall not be dissolved except by special resolution passed by a majority of at least three-quarters (3/4) of the Members present and voting at a Special General Meeting of the Club of which not less than twenty-one (21) days’ written notice specifying the resolution to be proposed had been given.
      2. On dissolution of the Club, any property whatsoever remaining after the determination and settlement of all debts and liabilities shall be paid or transferred to Netball NSW to be used for the promotion of Netball within the boundaries of the Club Location.
  6. DISCIPLINE

    1. The authority of the Club shall extend to and be recognised by all Registered Members of the Club and shall be primarily vested in the Executive Committee.
    2. The Executive Committee shall hold the power to deal with and adjudicate upon any complaint made to it of misconduct generally detrimental to the policy, interests or welfare of the Club by any Registered Member.
    3. The Executive Committee shall vest responsibility for any complaint made to it of misconduct by any Registered Member on the premises of the Club or as a representative of the Club in the Executive Committee. Such a complaint need not be lodged by a Registered Member.
    4. The Executive Committee or its delegate may reprimand, impose a bond upon, fine, suspend or expel from membership for such period as it thinks fit any Registered Member to whom this Constitution applies. This power shall automatically be vested in the Executive Committee.
    5. The Executive Committee shall deal with a referred matter according to the procedures set out in the Disciplinary Proceedings Policy.
    6. The Executive Committee may, however, issue generalised conduct warnings to all teams.
    7. A Registered Member against whom disciplinary action of any form is taken shall have the right of appeal in writing within seven (7) days of the date of notification of such disciplinary action to be taken. Any such appeal shall be directed to, and determined by, the Executive Committee in accordance with the relevant Policy.